Delivering business presentations has turned out to be part of many people’s lives. Power Point slides have become common for businesses or sales presentations. Microsoft Power Point software allows creation, management, and display of presentations to the audience. It helps in the description of ideas in a more detailed way to enable those who might be lacking the technical knowledge digest the subject matter. The presentation quality will determine the success or failure in achieving the desired objective, whether it is selling a product or selling an idea to the management. In Terry’s case, Power Point presentation contained technical information, and it was appropriate for engineering students (Rutledge &. Mucciolo, 2001).
To make an effective presentation, the speaker must be adequately prepared in advance. Terry could have known the audience well, their purpose of attending the meeting, and what they expect from the presentation. Slides are supposed to be few, short, and to the point. They should contain the key points that the speaker delivers quickly. Students are too busy to be bombarded with long-winded discussions. In Terry’s case, the slides were too many and did not contain all the information he was required to give. To choose an appropriate language of explaining technical concepts, Terry ought to have contemplated about his audience and their purpose of attending the meeting. The slides could be better if accompanied by pictures or graphics of the product (Davis, 2004).
Questions always arise during a presentation, and the speaker must anticipate them. Terry ought to have explained to the group earlier that he would have the questions and answers session at the end of the meeting. Instead of being angry and defensive, he had to courteously say that the research had not supplied the answer to the questions. To have the students buy the idea, he had to make handouts of the presentation, distribute them to all to complement the presentation. They needed to have all the information instead of jumping to questions about information that was in the remaining slides.
The project manager is responsible for solving problems, coordinating efforts related to lights and time signals, and requesting for questions. In this presentation, the manager could fill the remaining time with questions and discussion in order to stay on schedule. He could then adjourn the meeting by briefly summarizing the presentation and adding few last minute comments (Rafinejad, 2007).
Davis, M. (2004). Scientific Papers and Presentations. Salt Lake City UT: Academic Press
Rafinejad, D. (2007). Innovation, Product Development, and Commercialization. New York: Ross Publishing
Rutledge, P. &. Mucciolo, T. (2001). Using Microsoft Power Point. Fort Lauderdale: Que Publishing.