Memorandum For A Workplace Memorandum from HR Manager for all employees of Alma Biscuit &. Confectionary Private Limited, w.e.f 1st June 2006:
It has been noticed that people are taking up more time than necessary with gossip or other time-wasting activities during meetings of different departments which consume much of the time in making plans rather than implementing them or make them get implemented at the lower level. This memo is to remind participants in making effective use of time at meetings that results in fewer meetings. To make meetings short and successful, here are few successful steps:
Use an outline.
Situate time limits for the conference.
Begin on time. Latecomers can be allocated objectionable tasks for instance typing up meeting minutes.
Bound the amount of people in meetings.
Allocate one person to run the meeting.
Allocate one person as memorandum taker.
Flow outline in advance so that the just people attending are those who require being there.
The second problem in our organization, which is taking quite a pace, is Criticism from others. Not many people take pleasure in receiving criticism, but participants concur that everybody can minimize its sting. To avoid this I as an HR consultant for this company is advising few suggestions by which we all can lessen its severity:
Think about the starting place of Criticism. Is this a person whose estimation you esteem Is the intention to assist you improved, or only to make you sense like a bum Is the opponent conversant about the subject he or she is criticizing you on
Walk out of the condition and perform as a bystander.
Eavesdrop. It’s tough to listen finely when someone makes a critical remark, but attempt. Ask questions that make sure you comprehend what the person is saying.
If you believe the criticism has as a minimum some worth, make a decision what act you require to take at the moment or the next time the condition occurs.
Strive not to acquire it too personally: think the act obligatory, not the actor.
The third and the very most important concern is the increasing noise at workplace including dinning hall and washrooms. Keep in mind, sound is what we listen to. Noise is not a needed sound. The dissimilarity between sound and noise relies upon the listener and the conditions. Noise can promote irritation, strain and obstruction with speech communication which s the main apprehension in noisy offices. If you are conversing with your workmate and if you notice any one or all of the following change, it means that the workers in our office are facing listening problems:
If they have to raise their voices to answer you
If their ears rings at the end of a shift or work timings
If they find that when they return home from work that they have to increase the volume to speak to other members of the family.
If they have problems understanding discussions at parties or restaurants, or in crowds where there are a lot of voices and "contending" noises.
The above-mentioned three concerns are from now on being observed at strict measures. Not obeying them means going against the rules and regulation, for which extreme measures might be taken later on. If noticed, these are beneficial for all of us as successful employee’s of this organization and as well gives a better impression to visitors.
Furthermore, I as an HR Manager of the company make sure that the memo is circulated to all the head of the departments, as well to the Directors, which are again be advised to circulate this at every level of their department to make certain that every employee has thoroughly read the memo. A copy has been placed at the company’s notice board besides.
From the desk of:
Alma Biscuit &. Confectionary Private Limited.
Top of Form
Skills For Life. Why Improve Basic Skills In The Workplace, The national strategy for improving adult literacy and numeracy skills, (2001).